Top Tips | Preparing for an Ofsted visit.

As a nanny you could be asked to register with Ofsted. This is currently a voluntary procedure and it is of the benefit to the family you work for as they can use their government funded childcare vouchers to go towards your pay.

Although registration is voluntary at the moment we have recognised an increase in our peers being visited by Ofsted. Currently the percentage of nannies being inspected by Ofsted stands at 10%. However, as more nannies become registered and when registration becomes compulsory, this percentage will only increase.

An inspection can come from Ofsted themselves or a company called Tribal who have been commissioned by Ofsted to carry out inspections since 2010. The inspection notice can also come from either party, we have found a couple of nannies caught out by wondering who the separate company are.

In an email to a nanny about to be inspected, this was Ofsted’s reasoning for carrying out inspections.

In order to be ready for an Ofsted visit you need to ensue these items are ready and present for the inspector to look at if asked:

  1. Up to date DBS certificate (used to be CRB certificate)
  2. Ofsted registration certificate
  3. Up to date First Aid certificate
  4. Childcare qualification certificates 
  5. Up to date nanny insurance certificate
  6. Accident book, correctly used 
  7. Up to date learning journal for each child
  8. Driving license if applicable for your job.

We spoke to three nannies who have been visited and asked them to give us a run down of the lead up to and the visit itself.

Vicky, a Norland Nanny working in Hertfordshire tells us;

The lead up -I was very nervous when I got the call from Ofsted and worried about what they would be looking for or expect of me. The woman on the phone said she would be coming to check my paperwork and didn’t even need to see me with my charge. We arranged an exact time for her to come to my house as long as it was ok with my employers but she was also happy to meet at a cafe or somewhere local.

The day -She arrived at 11am and my charge was down for his nap. She asked a few general questions about him then wanted to see my paperwork. She asked to see my first aid certificates, insurance policies, and any other certificates I had. She also asked me about safe guarding and what I would do if I suspected a safe guarding issue with my charge or anyone close to him. She had a quick check around the playroom and asked if safety measures, like plug socket covers and locks on cupboard doors were in place. She was only in the house for 30 minutes and was lovely and I felt so relaxed with her being there. The grading is just a pass or fail unlike with childminders or schools.

Rebecca, a nanny working in Cambridge remembers;

The lead up-I was called by a member of OFSTED who told me I was due a visit as part of my voluntary registry with OFSTED. The lady I spoke to was very friendly and relaxed and we spoke about a time that would be good for her to come and see me. I explained that the little boy I was looking after was very unsettled due to his Mum working away in London regularly and since I was heavily pregnant at the time, the family had been interviewing various nannies who had each been spending a little bit of time with him in the hope to find someone to cover my position when I went on maternity leave. I told them his behaviour had been reflecting how unsettled he was and we both agreed it was best to not bring another stranger into his house unnecessarily and we arranged a time for her to come and visit me on a day I wasn’t working at my own home. I was impressed that she took on board our personal situation and was happy to figure out something more suitable. She emailed me a copy of the OFSTED voluntary registry requirements and highlighted to me the parts that were relevant to my job as a nanny so I could look over what we would be covering when she visited.

The day-When she came to visit me at home, she was very friendly and we went through all the things I should be doing and be aware of as my role as an OFSTED registered nanny. She checked I agreed with the points and asked me a few health and safety related questions. I showed her all my relevant childcare qualification certificates and up to date first aid certificate etc. She was happy with what I had provided and my responses to her questions. The following week I received a letter with a pack that explained that I had been visited and I had been found competent in my role and met the requirements needed of me. A pleasant encounter with Ofsted

Fran, a Norland Nanny working in Stratford upon Avon says;

The lead up-When I received the Ofsted call to say they wanted to come and inspect me I was initially rather scared and worried. The lady on the phone was very reassuring and sent me the relevant information to prepare for the Ofsted inspection.  I had to gain permission from my employers for the inspection to be carried out at their house and that they were happy for it to go ahead.  To prepare for the inspection I made sure I had all my certificates and qualifications up to date. These included: Ofsted registration certificate, first aid, dbs, nanny insurance, training qualifications, driving licence and birth certificate. I also made sure that the children’s learning journals were up to date and related back to the EYFS (Early Years Foundation Stage). I checked my first aid kit was in date and well equipped along with my accident book and made sure every incident was dated and signed by one of the parents.

The day-On the day of the interview the lady arrived and seemed quite pleasant although very professional and straight to the point. She didn’t really interact with my youngest charge who was playing around us during the interview. She was more interested in checking my documents. She asked me a few questions on safe guarding and what I would do in certain situations for example if one of my charges started choking. We briefly spoke about food preparation, hygiene, freezing and reheating. She also asked me what I did if I had to administer medicine or if one of the children hurt themselves. I offered to show her the accident book but she said didn’t need to. We only stayed in the kitchen she didn’t look around the house and she didn’t ask to see my first aid kit. The inspection probably lasted about 40 minutes she gave me feedback at the end of the inspection saying I had met all of he requirements and that I would receive a letter in the post.

There we have it, three insights into the Ofsted inspection process for nannies. We hope this helps if you were wondering what to expect.

Have you been inspected? What are your experiences?

© pocketnannies 2016

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